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POLICIES AND PROCEDURES

Review the most recent version of our terms and conditions, policies, procedures and code of conduct.

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Read the terms and conditions before using our website www.milkandlead.com.
The following Terms and Conditions set forth the rules and regulations regarding all services performed by MILKANDLEAD Art Gallery. By using the www.milkandlead.com you (the ”User”, the customer that uses the website) agree to these terms and conditions. If you do not agree to the terms and conditions of this agreement, you should immediately stop using the website. We reserve the right, at any time, to modify, or update the terms and conditions of this agreement without further notice. Modifications will be effective immediately upon being posted at www.milkandlead.com. Your continued use of the Service after alterations are posted constitutes an acknowledgment and acceptance of the Agreement and its updates.
ELIGIBILITY
You must be at least 14 years old to use the website, provided that, if applicable law in your jurisdiction requires that you must be older than 14 in order for MILKandLEAD Art Gallery to lawfully provide the website to you (including the collection, storage and use of your information in accordance with the Privacy Policy) then you must be such older age. The website is not designed or intended for use by anyone under the age of 13.
By using the website, you represent and warrant that (i) you have the right, authority and capacity to enter into this Agreement and to abide by all of the terms and conditions hereof and (ii) you have never been convicted of a felony and that you are not required to register as a sex offender with any government entity.
BILLING AND PAYMENT SERVICES
 In order to use certain Services, Registered Users must provide and verify at least one valid Payment Method. You hereby authorize MILKandLEAD Art Gallery, or contract with a third-party to store, Payment Method information for future use as provided in these Terms of Service and our Privacy Policy. To the extent permitted by applicable law and subject to our Privacy Policy, you acknowledge and agree that we may use certain third-party vendors and service providers to process payments and manage your Payment Method information.
CREDIT CARDS, PAYPAL AND OTHER PAYMENT METHODS
You hereby authorize MILKandLEAD Art Gallery to store credit card or other Payment Method details as a method of payment for Services, and to charge your credit card (or any other Payment Method authorized by MILKandLEAD Art Gallery or mutually agreed to between you and MILKandLEAD Art Gallery.
WEBSITE SECURITY (for online payments)
Online payment services are provided through a secure website using SSL (secure socket layer) encryption. However, you acknowledge and agree that Internet transmissions are never entirely secure or private, and that any message or information you send to or through the website (including credit card information) may be read or intercepted by others, even where a website is stated as being secure. MILKandLEAD Art Gallery shall have no liability for the interception or ‘hacking’ of data through the website by unauthorized third parties.
LIMITATION OF LIABILITY
IN NO EVENT SHALL WE OR OUR THIRD-PARTY SERVICE PROVIDERS BE LIABLE TO YOU OR ANY OTHER REGISTERED USER FOR ANY SPECIAL, INDIRECT, CONSEQUENTIAL, INCIDENTAL OR PUNITIVE DAMAGES PURSUANT TO THIS AGREEMENT, INCLUDING BUT NOT LIMITED TO, LOSS OF PROFITS, LOSS OF BUSINESS OPPORTUNITIES OR LOSS OF GOODWILL, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, IN NO EVENT WILL OUR LIABILITY TO YOU FOR ANY ACTION OR CLAIM RELATED TO THE WEBSITE SERVICES PROVIDED UNDER THESE TERMS OF SERVICE, WHETHER BASED ON CONTRACT, TORT, NEGLIGENCE OR ANY OTHER THEORY OF LIABILITY, EXCEED THE GREATER OF: THE AGGREGATE AMOUNT OF MONIES ACTUALLY COLLECTED BY US FROM YOU FOR THE SERVICES TO WHICH THE LIABILITY RELATES DURING THE IMMEDIATELY PRECEDING THE DETERMINATION OF SUCH LIABILITY. SOME STATES AND JURISDICTIONS DO NOT ALLOW FOR ALL THE FOREGOING EXCLUSIONS AND LIMITATIONS OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO TO THAT EXTENT, IF ANY, SOME OR ALL OF THESE LIMITATIONS AND EXCLUSIONS MAY NOT APPLY TO YOU.
WARRANTIES
The web site is provided by MILKandLEAD Art Gallery on an “as available” and on an “as is” basis. MILKandLEAD Art Gallery shall not be liable for any interruptions in the use of its website. MILKandLEAD Art Gallery makes no representations or warranties of any kind, implied or express, regarding the use or the results of this website in terms of its reliability, correctness, accuracy, or otherwise. MILKandLEAD Art Gallery disclaims all warranties with regard to the information provided, including the implied warranties of merchantability and non-infringement, and fitness for a particular purpose.
MODIFICATIONS AND INTERRUPTION TO SERVICE
MILKandLEAD Art Gallery reserves the right to discontinue or modify the Service with or without notice to the User. MILKandLEAD Art Gallery shall not be liable to User or any third party should MILKandLEAD Art Gallery exercise its right to discontinue or modify the Service. User accepts that MILKandLEAD Art Gallery does not guarantee uninterrupted, continuous or secure access to our website and operation of our website may be interfered with or adversely affected by numerous factors or circumstances outside of our control.
INDEMNIFICATION
User agrees to indemnify and hold MILKandLEAD Art Gallery, its subsidiaries, affiliates, officers and independent contractors, harmless from any demand or claim, including reasonable attorneys’ fees and costs, made by any third party due to or arising out of User’s use of the Service, the violation of this Agreement, or infringement by User, or other user of the Service using User’s computer, of any intellectual property or any other right of any person or entity.
THIRD-PARTY WEB SITES
www.milkandlead.com may include links to other web sites on the Internet that are owned and operated by online merchants and other third parties. You shall contact the site webmaster or administrator or for those third-party sites if you have any concerns regarding such links or the content located on such sites. You acknowledge that we are not responsible for the availability, or the content located on or through, any third-party website. We encourage all Users to review the privacy policies of third-parties’ sites prior using them. Your use of those third-party sites is subject to the terms of conditions and privacy policies of each site, and we are not responsible.
COMPLIANCE WITH LAWS
User shall not use the Service in any way that violates applicable federal, state, or international laws, regulations or other government requirements. Users are responsible for compliance and assume all knowledge of applicable law and with any such laws. User further agrees not to transmit any material that encourages conduct that could constitute a criminal offence, give rise to civil liability or otherwise violate any applicable state, local, national, or international law or regulation.
TRADEMARK AND COPYRIGHT INFORMATION
All content included or available on this site, including text, site design, graphics, interfaces, pictures and the selection and arrangements is owned by MILKandLEAD Art Gallery. Any use of materials on the website, including reproduction for purposes other than those noted above, distribution, modification, or replication, any form of data mining or data extraction, or other commercial exploitation of any kind, without prior written permission of an authorized officer of MILKandLEAD Art Gallery is strictly prohibited.
MISCELLANEOUS TERMS AND CONDITIONS
a. Compliance with Law
You are responsible for compliance with applicable United Kingdom and international laws, regulation and treaties, keeping in mind that access to the contents of this Website may not be legal for or by certain persons or in certain countries.
b. Modification and Waiver
MILKandLEAD Art Gallery will not be considered to have modified or waived any of our rights or remedies under these Terms of Service unless the modification or waiver is in writing and signed by an authorized representative of MILKandLEAD Art Gallery. No delay or omission by MILKandLEAD Art Gallery in exercising its rights or remedies will impair its rights or be construed as a waiver. Any single or partial exercise of a right or remedy will not preclude further exercise of any other right or remedy.
c. Severability
If any part of these Terms of Service is held to be unenforceable, the unenforceable part will be given effect to the greatest extent possible and the remainder will remain in full force and effect.
d. Assignment or Transfer
You will not transfer, assign or delegate your rights or obligations (including your Account) under these Terms of Service to anyone without the express written permission of MILKandLEAD Art Gallery, and any attempt to do so will be null and void. MILKandLEAD Art Gallery may assign these Terms of Service in its sole discretion.
e. Force Majeure
Except for the payment of fees to MILKandLEAD Art Gallery, neither of the parties to these Terms of Service shall be responsible for the failure to perform or any delay in performance of any obligation hereunder due to labor disturbances, accidents, fires, floods, telecommunications or Internet failures, strikes, wars, riots, rebellions, blockades, acts of government, governmental requirements and regulations or restrictions imposed by law or any other similar conditions beyond the reasonable control of such party. The time for performance of such party shall be extended by the period of such delay.

Privacy Notice for MILKandLEAD Art Gallery

This will be updated from time to time as appropriate.

For the purpose of these terms a member of MILKandLEAD is any paid membership, donor, fellow, subscriber, guest, one-off event attendee, volunteer, staff, associate, partner, or contractor.

What personal data does MILKandLEAD collect?

The data we routinely collect includes members’ names, addresses, email addresses, telephone numbers, interests and dates of birth. We collect this data directly from our members when they join MILKandLEAD.

For some of our members we may have additional information when they attend a MILKandLEAD event such as delegate registration, artwork and papers given, or panels convened.

What is this personal data used for?

We use members’ data for the administration of membership, delivery of printed material, the communication of information, and the organisation of relevant cultural events.

Who is your data shared with?

We use a membership database system provided by Charitycheckout. (https://www.charitycheckout.co.uk/privacy)

For members who pay for their subscription by direct debit their banking details are also held by Charitycheckout for processing their payments.

We use also a ticket database system provided by Eventbrite (https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-privacy-policy).

Email addresses are stored with Mailchimp for the sending out of member emails (https://mailchimp.com/legal/privacy).

Your personal data is not passed on by us to organisations other than those indicated above.

We use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone.

We use Google Suite to store our data, access of which is password protected and limited to members of staff (https://policies.google.com/privacy).

Where does this data come from?

Data for our members comes from them when they join MILKandLEAD Art Gallery or when they update their information either directly or via MILKandLEAD office.

How is your data stored?

This information is mainly stored in digital form on our membership system, and in the form of written documents stored at the MILKandLEAD Art Gallery. Our administrative address is 45, Alkham Road N16 7AA.  Any information that is stored remotely is stored in compliance with the GDPR.

Who is responsible for ensuring compliance with the relevant laws and regulations?

Under the GDPR (General Data Protection Regulation) we do not have a statutory requirement to have a Data Protection Officer. The person who is responsible for ensuring MILKandLEAD Art Gallery discharges its obligations under the GDPR is the gallery’s Managing Director.

Who has access to your data?

Staff of MILKandLEAD Art Gallery have access to members’ data in order for them to carry out their legitimate tasks for the organisations.

Sub-contractors of MILKandLEAD may be given access to data for specific tasks, such as sending mailings. They are not free to use it for any other purpose.

What is the legal basis for collecting this data?

MILKandLEAD Art Gallery collects personal data that is necessary for the purposes of its legitimate interests as a members organisation.

For some data, such as that relating to financial matters, the basis for its collection and retention is to comply with our legal obligations.

How you can check what data we have about you?

If you want to see the basic members data we hold about you, you should contact admin@milkandlead.com.

You can contact us with a “Subject Access Request” if you want to ask us to provide you with any other information we hold about you. If you are interested in any particular aspects, specifying them will help us to provide you with what you need quickly and efficiently. We are required to provide this to you within one month.

There is not usually a fee for this, though we can charge a reasonable fee based on the administrative cost of providing the information if a request is manifestly unfounded or excessive, or for requests for further copies of the same information.

Does MILKandLEAD collect any “special” data?

The GDPR refers to sensitive personal data as “special categories of personal data”.

We do not record any such special data.

How can you ask for data to be removed, limited or corrected?

There are various ways in which you can limit how your data is used.

  • If you do not want to appear in the Members Directory contact admin@milkandlead.com and you will be made ex-directory.
  • You may choose not to receive information emails from the MILKandLEAD Art Gallery (we do not send any out on behalf of other organisations).  You can do that by clicking the “unsubscribe” link in the email or by contacting admin@milkandlead.com.
  • Any changes to or removals of your membership data can be made by contacting admin@milkandlead.com.

How long we keep your data for, and why?

We normally keep members’ data after they resign or their membership lapses in case they later wish to re-join. However, we will delete any former member’s contact details entirely on request.

Details of when an individual becomes a member and the dates of membership are kept in the archive.

Other data, such as that relating to accounting or personnel matters, is kept for the legally required period.

We normally keep members’ information after they die. If requested by their next-of-kin to delete it we will do so on the same basis as when requested to remove data by a former member.

When we updated this privacy policy?

This privacy statement was approved by the Board of Trustees and updated on 25th April 2018. Any changes we may make to our privacy statement in the future will be posted on this page and, where appropriate, notified to you by e-mail. Please check back frequently to see any updates or changes to our privacy statement.

How to contact us?

Questions, comments and requests regarding this privacy policy are welcomed and may be sent to admin@milkandlead.com.

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Mission Statement

The objectives of MILKandLEAD Art Gallery are the advancement of education in, and the promotion of, the arts for the public benefit, in particular the visual and performance arts, by the provision of arts facilities, public performances and exhibitions and the encouragement of high standards of art which increase the public’s knowledge, understanding and appreciation of the arts.

Why do we involve volunteers?

  • To increase our contact with the local community we serve.
  • To benefit from the skills and perspectives volunteers bring with them.
  • To offer our volunteers new skills and experiences.
  • To ensure that our services meet the needs of our users.

Recruitment

MILKandLEAD Art Gallery aims to:

  • Identify worthwhile and satisfying opportunities for volunteers.
  • Produce a volunteer role description for all voluntary opportunities.
  • Help any volunteer overcome barriers that make it difficult for them to volunteer.
  • Operate its Equal Opportunities policy at all times in relation to both recruitment and support of volunteers.
  • Informally evaluate all prospective volunteer placements to ensure that their skills and interests are best served by the volunteering opportunity. References will also be taken up.
  • Ensure that volunteers are not introduced to replace paid staff.

Induction

All volunteers will be entitled to a structured induction period, to familiarize them with the work of MILKandLEAD Art Gallery in general and their own area of work in particular. Training will be offered where it helps them fulfil their role effectively and as funds permit.

  • All volunteers will be asked to read and sign a Volunteer Agreement which requires them to abide by the rules and principles of the organization. These will be clearly explained and copies of appropriate policies and procedures made available.
  • All volunteers will be briefed about the importance of maintaining confidentiality and asked to sign a Confidentiality Statement.

Support and supervision

  • Volunteers will be introduced to staff members, made to feel welcome, valued for what they offer and thanked for their contribution.
  • MILKandLEAD Art Gallery will ensure that volunteers are made aware of health and safety procedures and requirements, and will, as far as practicable, provide a safe environment for volunteers.
  • All volunteers will have a named person as their main contact. They will be provided with regular supervision to feedback on progress, discuss future developments and aim any problems. A grievance procedure exists to deal with any unresolved problems.
  • All volunteers are covered by MILKandLEAD Art Gallery’s Insurance Policy while they are on the premises or engaged in MILKandLEAD Art Gallery’s work. Volunteers are required to provide their personal details to the gallery for insurance purposes and keep these updated as necessary.
  • Volunteers will be encouraged to claim travel expenses.
  • MILKandLEAD Art Gallery will ensure that volunteers are made aware of health and safety procedures and requirements, and will, as far as practicable, provide a safe environment for volunteers.
  • Volunteers will be encouraged to express their views on matters concerning the organization. Their opinion will be sought concerning any changes or developments which may affect them.
  • MILKandLEAD Art Gallery will respect the confidentiality of the volunteers and will not release any information about them without their agreement.
  • MILKandLEAD Art Gallery will supply reference to any volunteer seeking other voluntary work or paid employment.

Termination

  • MILKandLEAD Art Gallery reserves the right to terminate your volunteer relationship. This will be done in writing. MILKandLEAD Art Gallery will where possible try and give volunteers at least two weeks’ notice of termination of the volunteering relationship but has the right to terminate the volunteer relationship without notice at any time without prejudice.
  • If you wish to withdraw from your voluntary role you are asked to give your supervisor as much notice as possible. MILKandLEAD Art Gallery would appreciate at least two weeks’ notice of you leaving your role but recognises your right to withdraw at any time without prejudice. You will be offered an exit interview upon leaving your voluntary role at MILKandLEAD Art Gallery.

Monitoring and Review

  • It will be the responsibility of MILKandLEAD Art Gallery to regularly review the operation of this Volunteer Policy and to make sure that it is always in accordance with Equal Opportunity Policy and current volunteering best practice.

Young volunteers

  • In accordance with Equal Opportunity Policy and current volunteering best practice. Young people are vulnerable and need to be kept safe. All volunteers will need to demonstrate to MILKandLEAD Art Gallery that they are at least 18 years old.

Safeguarding procedure for ex-offenders 

Criminal records are taken into account when the conviction is relevant. Having a conviction, whether it is spent or unspent, does not necessarily bar a prospective volunteer from a role within MILKandLEAD Art Gallery. This will depend on the circumstances and background of the offence and the role to be undertaken. MILKandLEAD Art Gallery recognises that criminal record disclosure is a most sensitive and complex area. Disclosure of any kind is dealt with on an individual basis.

Code of Conduct

All volunteers are subject to the rules set out in this document and that apply to all MILKandLEAD Art Gallery staff. Once you decide to become a volunteer, you will be an integral part of the MILKandLEAD team, and you are expected to carry out this commitment. As a volunteer you will be representing the organisation to patrons, artists and the public it is therefore important that you always portray a positive image.

As a volunteer of MILKandLEAD Art Gallery, you are expected to:

  1. Always be friendly and courteous to patrons, ambassadors, artists, visitors, sponsors, members of the public and other volunteers and members of staff.
  2. Be open-minded, understanding and supportive to all people involved with MILKandLEAD Art Gallery.
  3. Conduct yourself in a manner that is Professional at all times.
  4. As a volunteer you may be asked to perform additional duties, depending onthe specific needs of the Gallery.
  5. Any questions or concerns while volunteering are to be reported to yourassigned Coordinator.
  6. You are expected to work through the entire shift you are assigned, unlessalternate arrangements are made in advance.
  7. You should contact your Volunteer Coordinator a soon as possible if you areunable to make your shift by telephone or email.
  8. You must respect and look after the property belonging to MILKandLEAD ArtGallery at all times.
  9. Selling or giving away of volunteering passes, wristbands or jam stickers is strictly prohibited.
  10. You must adhere to the MILKandLEAD Art Gallery Alcohol and Drugs Policy : –
    1. Our events must operate in accordance with the liquor license regulations.
    2. Our events must operate in accordance with the liquor license regulations.
    3. Consumption of alcohol during your shift or volunteering under the influence of alcohol is strictly prohibited.
    4. Being under the influence &/or possessing &/or selling illegal drugs whilst at the Gallery’s premises is strictly prohibited.
    5. Only non-alcoholic drinks will be available to Volunteers.
    6. Volunteers are not allowed to give away any drinks free of charge.
  11. As a volunteer you are expected to attend your shifts on time and be appropriately dressed.
  12. Engaging in physical contact that would in any way be deemed inappropriate whilst on MILKandLEAD Art Gallery premises is strictly prohibited.
  13. You are expected to keep all information you handle about the gallery confidential.
  14. Any reported negative behaviour will be investigated and dealt with, and may result in the termination of your volunteering position.

In return you can expect that MILKandLEAD Art Gallery will:

  • Listen to your concerns, problems and issues.
  • Treat you with respect and courtesy.
  • Will keep you informed about any changes at the MILKandLEAD Art Gallery that are relevant to you.
  • Provide a safe and friendly environment in which to volunteer.
  • Provide the necessary training opportunities to gain experience of working for the charity.
  • Appreciate your contribution to the organisation.
Introduction and background
MILKandLEAD Art Gallery receives a large number of works of art donations from individuals and organizations in United Kingdom and Worldwide. They are an important source of material, both published and unpublished, for developing our Collection. Donations also offer the opportunity to fill gaps in the collection, to replace material in poor condition due to high usage, and to expand collecting into areas of high demand or emerging public interest.
Acceptance of donations is not necessarily automatic. Donations are subject to the same guidelines and collecting considerations which apply to purchase material. The cost of cataloguing, storage and conservation are also important considerations in determining acceptance.
There are occasions when MILKandLEAD Art Gallery will consider accepting significant private collections that fall outside our guidelines. Acceptance of such collections is at the discretion of the Selection Committee.
Donated Items
Donated items only become part of MILKandLEAD Art Gallery’s collection after they have been accepted by staff of the Gallery who are authorized to do so, and are then accessioned. Responsibility for the acceptance of donated material is delegated to the Charity chair, Board of Trustees and Chief Executive Officers.
Collection
When material is accepted and added to the Collection MILKandLEAD Art Gallery reserves the right to catalogue, store, conserve, and provide access to material at its discretion. For material that is not accepted for the collections MILKandLEAD Art Gallery reserves the right to dispose of material in accordance with the methods of disposal as outlined in the Retention & withdrawal of information policy. However, MILKandLEAD Art Gallery will always return any unwanted material to the donor if requested at the time of donation.
Statement of principles
As a general principle, MILKandLEAD Art Gallery does not accept works of art donations offered under conditions imposed by the donor. However, there may be exceptions. In deciding whether or not to accept conditional donations, MILKandLEAD Art Gallery takes into account the importance of the material, the reasonableness of the conditions requested, and the cost to the gallery of accepting the conditions. The results of the initial screening will be reviewed by the Selection Committee who may request more detailed research and/or that a full ethical review should be undertaken. The Selection Committee may also decide that more detailed research is required or that a full ethical review should be undertaken. Professional search firms and international due diligence providers will be used as appropriate. The advice and opinion of individuals who have knowledge of the specific fund will also be sought.
Responsibilities
Subject to the provisions of this policy, MILKandLEAD Art Gallery:
  • May accept unrestricted works of art, including those made with an expression of wishes that the gift be used for a particular purpose within MILKandLEAD Art Gallery’s objects.
  • May accept works of art for particular projects provided those purposes are within MILKandLEAD Art Gallery’s objects and capable of being carried out.
  • Will not accept works of art that are too difficult or costly to administer or gifts that are for purposes outside the purposes of MILKandLEAD Art Gallery.
Where a gift is proposed to be made for restricted purposes, MILKandLEAD Art Gallery will consider, prior to accepting such a donation, whether the proposed project would be an appropriate project for the gallery in the circumstances including:
  • Whether the proposed project is an effective way of furthering MILKandLEAD Art Gallery’s objects.
  • The intended impact of the proposed project.
  • The anticipated financial cost of involvement in the proposed project.
  • The impact the proposed project would have on MILKandLEAD Art Gallery’s reputation.
  • Whether the proposed project could be carried out in a manner that is lawful and consistent with relevant guidance.
  • The means by which useful results of any research will be disseminated.
If the Board of Trustees or their delegates are satisfied that the project proposed is eligible, they will consider whether in all the circumstances accepting such a restricted donation would be in the best interests of MILKandLEAD Art Gallery.
Review
This Works of Art Donations Policy is designed to ensure due diligence and an appropriately documented, fast and efficient process which can be undertaken in a manner conducive to fundraising which is both effective and ethical.
Taxation incentives for cultural donations
The Cultural Gifts Scheme provides tax incentives to encourage gifts of culturally significant items to United Kingdom’s public art galleries, museums, libraries and archives. For information on the terms under which MILKandLEAD Art Gallery will accept material for donation under the Program see the Cultural Gift Scheme. This scheme enables UK taxpayers to donate important works of art and other heritage objects to be held for the benefit of the public or the nation. In return, donors receive a tax reduction based on a set percentage of the value of the item they donate. Open pdf file from the Arts Council.
1.  Introduction
The collections care and conservation at the MILKandLEAD Art Gallery plays a central role in helping the charity achieve its core aims and objectives.
Specifically:
  • To develop the collection, creating opportunities for acquisition and commission, while improving its care and conservation.
  • To bring the buildings, technical and managerial infrastructure of the MILKandLEAD Art Gallery to the highest standards, including processes, systems,  collections storage and staff accommodation.
  • To develop staff as an essential resource through extension of staff diversity, training, development and learning programs.
The aim of this policy is to provide a clear summary of MILKandLEAD Art Gallery’s conservation and collections care activities for the artworks in the Gallery whilst on display, in storage and on loan to its partners or other borrowing institutions.
Conservation and preservation of items in the care of MILKandLEAD Art Gallery will be conducted in an ethical manner to the highest possible standards using a risk management approach, as shown in Appendix 1.
2. Scope
The policy covers all the art works and collections of the Gallery and forms part of MILKandLEAD Art Gallery’s Collections Management framework which consists of:
  • Collections Development Policy
  • Collections Information and Access Policy
  • Collections Care and Conservation Policy
In compliance with the published Accreditation Guidance provided by Arts Council England, the delivery body for Accreditation in the United Kingdom.
3. Definitions
Conservation is a profession devoted to the preservation of cultural heritage for the future. Conservation activities include examination, documentation and interceptive treatment.
Preservation is the use of passive non-interceptive activities including environmental monitoring, cleaning, surveying. All of this work is supported by research and education.
The traditional definition of the role of a Conservator involves the examination, conservation and preservation of cultural heritage using methods that are proven effective in keeping that object/s in as close to its original condition as possible, for as long as possible.
Conservation and preservation ethical guidelines include:
  • Minimal intervention.
  • Appropriate materials and methods that aim to be reversible to reduce possible problems with future treatments, investigation and use.
  • Full documentation of all work undertaken.
  • Comprehensive consultation with Curator or Project Leader throughout the agreed/proposed treatment.
4.  Principles
Conservation priorities are established based on the following Principles:
  • An emergency situation.
  • Mitigating/minimizing risk to the collection.
  • Required for permanent display in the MILKandLEAD Art Gallery or one of the partners.
  • Required for an exhibition or loan.
  • Required for a curatorial project.
  • Conservation treatment is requested by the Curator, Exhibition Manager or Project Leader. Requests are emailed to collections@milkandlead.com.
5. Conservation Examination and Treatment
An examination report is completed before any conservation work is undertaken, in which the Conservator puts forward treatment recommendations. This report is then discussed with the relevant Curator before being signed off by both the Curator and the Conservation Manager before the proposed conservation treatment commences.  The Curator and Conservator may meet during the conservation process and once the treatment is completed the work is viewed by the Curator and the conservation report/treatment is signed off.
6. Research
Research is fundamental to conservation/preservation work, whether through large projects working in partnership with other organizations, research based on the Gallery’s Collection or as a facilitator of research for scholars from outside the Gallery. Research informs everything from major conservation projects to day to day activities, such as acquisitions, loans, exhibitions and displays.
7. Procedures
The Conservation Team will:
  • Contribute to, deliver and participate in workshops, seminars and conferences both internally and externally, with the core objective of sharing research knowledge and understanding of the Gallery’s Collection.
  • Continually assess its internal conservation approaches/methods, evaluating developments in the conservation/preservation fields and applying, where appropriate, to the Gallery model.
  • Undertake and contribute to scholarly research.
  • Identify materials and technical approaches of artists and liaising with external specialists/experts. Contributing to the existing body of knowledge on artist’s techniques and material science.
  • Research the environmental impacts on the Gallery’s Collection on display – collate data on the display of works and identify the associated risks.
Appendix 1
  • PAS 198: 2012 Specification for managing environmental conditions for cultural collections (link)
  • Benchmarks in Collection Care for Museums, Archives and Libraries, 2007 (link)
  • Environmental Guidelines – IIC and ICOM-CC Declaration | INTERNATIONAL INSTITUTE FOR CONSERVATION OF HISTORIC AND ARTISTIC WORKS (link)
  • Codes of Ethics: ICOOM-CC/ICON (link)
  • Institute of Conservation (ICON) Conservation Register (link)